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Copyrights 2017 SUMITOMO MITSUI TRUST INVESTMENT CO., LTD. All right reserved.

 

Privacy Policy of Sumitomo Mitsui Trust Investment Co., Ltd.

Handling of Personal Information

 

Our company as a member of the Sumitomo Mitsui Trust Group adheres to the "Sumitomo Mitsui Trust Group Privacy Policy" regarding the handling of the personal information and the specific personal information (means the personal information that includes the Individual Number; the same shall apply hereinafter), and we make every effort to properly manage the personal information and the specific personal information.

 

The following is a guide about how our client's personal information or the specific personal information is handled.

 

1. Purpose of Using Personal Information

Our company makes clear to the person in question how the information will be used and at the time of receiving the information we make every effort to limit the intended use. In accordance to the "Act on the Protection of Personal Information" (Law No. 57, May 30, 2003), our company uses the personal information of our shareholders and clients to the extent necessary to achieve the following purposes. Furthermore, our company uses the personal information for identity verification based on the laws as per Act on Prevention of Transfer of Criminal Proceeds and Special Business Activities for Qualified Institutional Investors or Advisory Services.

 

In addition, we do not use and provide the personal information to a third party except for the purposes based on the laws related Act on Prevention of Transfer of Criminal Proceeds.

 

2. Purpose of Using the Specific Personal Information

In accordance to the "Act on the Use of Numbers to Identify a Specific Individual in the Administrative Procedure" (Law No. 27, May 31, 2013), our company uses the specific personal information of clients to the extent necessary to achieve the following purposes. Our company shall only use the specific personal information within the confines of the purposes stipulated by law. When our company obtains the specific personal information of our clients, laws and regulations limit how certain personal information is to be used and it shall not be used for any other purposes.

 

In order to prepare certificates of payment records of remuneration and fee;

In order to prepare certificates of payment records of dividends and surplus;

In order to prepare any other legal documents that are specified by the Individual Number Law

 

3. Providing Personal Information and the Specific Personal Information to Third Parties

Our company shall not provide to third parties personal information that is held by our company without obtaining consent from the client except as provided by law as specified below in (1)-(5). However, our company shall not provide the specific personal information to any third party with or without obtaining consent from the client except in cases specified by law.

 

When it is based on laws and ordinances;

When it is a serious matter that affects people's lives, bodies and property and it is difficult to obtain the consent from the person;

Cases in which the handling of personal information is especially necessary for improving public health or promoting the sound growth of children and it is difficult to obtain the consent from the person;

When it is necessary to cooperate with the national government, local government or their agents in order to undertake those acts based on laws and ordinances and there is a risk of interfering with the performance of the task by obtaining the consent from the person;

Procedures(opt-out) pursuant to the Article 23, Paragraph 2 and 3 of the Personal Information Protection

 

4. Handling of Sensitive Information

We do not acquire, use, provide to a third party of the customer's sensitive information (information as per personal information protection guideline in the financial field), except when it is in accordance with the aforementioned guideline such as those permitted by the laws and regulations or the consent of the customer is obtained within the scope of conducting our business.


5. Sharing of Personal Data

Our company, as follows, shares within the Group the personal data of our clients in accordance to Article 23, Paragraph 4, No. 3 of the Personal Information Protection Law. However, our company shall not share the specific personal information.

 

*For sharing within the Sumitomo Mitsui Trust Group of the personal data of our clients

Category for Shared Use of Personal Data

Category for Name, Address, Date of Birth, Telephone Number, and Information Related to Credit and Investment Management

Range of Shared Use

Sumitomo Mitsui Trust Holdings, Inc. and the consolidated subsidiaries and affiliated companies listed in the securities report of Sumitomo Mitsui Trust Holdings, Inc. (If the shared use is restricted by law in accordance to the Financial Instruments and Exchange Act, etc., then it will be handled in accordance with applicable laws.)

Purpose of Use

In order to identify and manage various risks for the management of the Group

Personal Data Manager

Sumitomo Mitsui Trust Holdings, Inc.

 

6. Inquiry Liaison for the Personal Information and the Specific Personal Information that Our Company Handles and Requesting Procedures for the Disclosure of Personal Data, etc.

 

Our Company shall take the following steps when a request is made by the person in question or his/her representative to disclose the personal data (including the specific personal information file) that we retain.

Please contact the following for inquiries regarding the handling of the personal information and the specific personal information.

 

Sumitomo Mitsui Trust Investment Co., Ltd.

Corporate Administration Dept.

3-33-1 Shiba, Minato-ku, Tokyo 105-8574

TEL:03-6737-0670

emaiinfo@smtic.jp

Office Hours  10:00 - 16:00 Weekdays